SPECIAL FALL MEETING
The VEA Trustees have set the date for a special meeting mini-convention for October 24, 2020, at Fredericksburg Lodge #875, Fredericksburg,
VA.
Commencing with registration at 9:00 AM with the Business Session to commence promptly at 10:00 AM to conduct essential business of the Virginia Elks Association.
The meeting is expected to last approximately 2 hours.
FALL CONVENTION CANCELLED
The 2020 Fall Convention has been cancelled due to a standing Governor’s executive order. However, the VEA By-laws allow the Association
to conduct a special meeting upon approval of the State Trustees and notification to the Membership. The Trustees have approved a special meeting to be held on October 24, 2020 for the VEA to conduct an abbreviated Business Session to attend to the various essential business matters that will come before the Session.
COVID-19 PRECAUTIONS
The meeting room will be sanitized and set up for social distancing. All attendees will be screened and temperatures taken before entry.
Anyone with a temperature over 100.3 degrees will be denied entry. Face masks will be required for all attendees throughout the meeting, except speakers may remove their masks as they present.
Face masks must be properly worn to cover both nose and mouth and secured behind the ears. The VEA intends to provide a special VEA Face Mask to all attendees at no charge, however, you are strongly encouraged to bring your own mask.
Get your tickets Today! Don’t Wait, the time is Now!
Room Rates
&
additional Information
Best Western Fredericksburg
2205 Plank Road Fredericksburg, Virginia 22401
Phone: 540-371-5050
$89+ Per Night (Elks Rate)
Quality Inn Fredericksburg, Central Park Area
2310 Plank Rd, Fredericksburg, VA 22401
Phone: 540-371-0330
$76+ Per Night
Room reservations should be made by calling the hotel of your choice.
Identify yourself as a member of the VIRGINIA ELKS ASSOCIATION. Reservations must be received no later than Oct 17th, 2020.
What are you waiting for? Get your tickets NOW!
Convention Schedule
Special VEA Business Meeting
10:00 AM, Saturday, October 24, 2020
Fredericksburg Lodge 875
Agenda and Events
- 9:00 – Registration and Covid19 assessment
- 10:00 AM – Call meeting to order
- Elks and non-members are to be seated
- Opening Prayer – VEA Chaplain Lynn Rutherford-Snow
- Pledge of Allegiance – Americanism Chair Kitty Sandy
- Welcome by Fredericksburg Lodge 875 ER Diane Blesi
- Roll Call of Officers – VEA Secretary Tammy Symons
- Roll call of lodges and determination of a quorum – VEA Secretary Tammy Symons
- Approval of Minutes of the meeting held June 13, 2020 – VEA Secretary Tammy Symons
- Frank Burns, PSP
- Remarks
- Presentation of Awards
- Sandy pins PSP pin on Frank
- John Owen, VEA President
- Presentation to PSP Frank Burns and Past 1st Lady Sandy Burns
- Remarks
**All non-Elks are requested to leave the room
Sergeant-At-Arms Stephen Brandtner
- Ron Hicks, State Sponsor, PDGER remarks
- Nomination and election of State Officers for 2021 – 2022
- Other Business
- Hoop Shoot – Lynn Rutherford-Snow VEA Hoop Shoot Chair
- 2021 Grand Lodge Housing Report 2nd Vice President Mike Miller
**Recess to allow PER Association to elect and install officers and Virginia Elks Youth Camp to install officers
- PER/ER Association
- Past PER President Frank Burns opens the meeting
- Approval minutes
- Election of officers for 2020 – 2021 (President and Secretary/Treasurer)
- Ron Hicks Installs new officers
- Remarks by new President
- New President closes the meeting
- Virginia Elks Youth Camp
- President Chris Demery opens the meeting
- Ron Hicks install new officers
- Remarks by new president
- New President closes the meeting
**Reconvene special meeting
- Good of the Order
- Rod Jones – Charitable Trust pin sales
- Don Kidd – Eleven O’clock Toast Contest
- Remarks by First Lady Nancy Owen
Children’s books initiative
- Closing Remarks
- Closing Prayer – VEA Chaplain Lynn Rutherford-Snow
- Adjourn
- Box Lunch
Other Events
1:15 Eleven O’clock Toast Contest
Trustees Meeting – time and place to be determined
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Venue & Contacts
Contacts
Best Western Fredericksburg
2205 Plank Road Fredericksburg, Virginia 22401
Phone: 540-371-5050
$89+ Per Night (Elks Rate)
Quality Inn Fredericksburg, Central Park Area
2310 Plank Rd, Fredericksburg, VA 22401
Phone: 540-371-0330
$76+ Per Night
Identify yourself as a member of the VIRGINIA ELKS ASSOCIATION. Reservations must be received no later than Oct 17th, 2020.
Paul ShoemakerState Convention Chairman
